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Smart Habits for Translators

If you’re a translator who enjoys learning about habits to improve your business and lifestyle, then this is the podcast for you.

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If you’re a translator who enjoys learning about habits to improve your business and lifestyle, then this is the podcast for you.

Episode 65: Smart Habits for Overcoming an All-or-Nothing Mindset with Nora Díaz

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Episode 65: Smart Habits for Overcoming an All-or-Nothing Mindset with Nora Díaz

In today’s episode, we are joined by a colleague who is an expert on tools and technology for translators and interpreters. She is one of the organizers of the popular Innovation in Translation and Innovation in Interpreting Summits, and she is very active in our profession. We always enjoy following her work and are in awe of how she handles all her projects and responsibilities. We know she has a lot to share on the topic of smart habits, so we are excited she agreed to join us today!

We’re very excited to welcome Nora Díaz to the podcast.

Nora is a Mexican conference interpreter and translator who enjoys working for clients from around the world on a wide variety of topics, including healthcare, marketing, technical and general texts, and leading teams of linguists, including translators, editors, and proofreaders from Mexico, South America, and Spain working together on large projects. Her interest in productivity has led to a constant exploration of technology to boost productivity, such as CAT tools, speech recognition, computer automation, and custom macros. On her blog, Nora Díaz on Translation, Teaching and Other Stuff, she shares what she has learned with translators and interpreters from around the globe.

Tune in to hear our conversation on:

When and how Nora started her freelance career in translation and interpreting and how her business has evolved over time

What smart habits have been crucial in her career

What systems, processes, and habits help her stay organized

Nora’s tips on finding the balance between paid work and professional development

How she accomplishes big goals while working full-time and being a parent

Nora’s advice to colleagues who want to make a big idea happen but feel overwhelmed and don’t know where to start

Her thoughts on how to stay up-to-date with technology and pick the best tool for the job

Nora’s top tips on embracing and leveraging technology in your work as a translator or interpreter

Her thoughts on work/life clarity for freelancers and how she tries to protect the boundaries between work and personal life

Resources we mentioned in this episode:

Nora’s blog: Nora Díaz on Translation, Teaching, and Other Stuff

Nora’s training courses: Academia CLP

Connect with Nora on LinkedIn and Twitter

The 7 Habits of Highly Effective People by Stephen R. Covey

Trados Business Manager

Microsoft OneNote

Google Tasks

Innovation in Translation Summit

Innovation in Interpreting Summit

The Deliberate Freelancer podcast

Write It Down, Make It Happen: Knowing What You Want And Getting It by Henriette Anne Klauser

Buy audio narration for your Kindle books

How to read and listen to a book in the Kindle app

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/65

May 03 2022

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Episode 64: Smart Habits for Overcoming Limiting Beliefs

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Episode 64: Smart Habits for Overcoming Limiting Beliefs

In this episode, we are having a conversation about limiting beliefs—what they are, how they can affect the work that we do as translators and interpreters, and how to challenge or overcome them.

Limiting beliefs are like deeply ingrained stories we tell ourselves about why we can or can't make progress in a given area. We all have limiting beliefs about something in our freelance translation or interpreting businesses. Some are related to how much money we believe we can earn, while others might be related to our professional development, productivity, language skills, or specializations.

It is important to note that limiting beliefs can affect any area of our lives, not just our work. You might have limiting beliefs about a personal goal you want to achieve or your ability to do something you’ve always wanted to do or change.

But today we’re going to focus on those limiting beliefs that rear their ugly heads in our work lives.

Tune in to hear our conversation on:

• Our own experiences with limiting beliefs that were holding us back

• How limiting beliefs can affect translators and interpreters at various stages of their career

• How to identify limiting beliefs in our professional work

• Ways to overcome or challenge your limiting beliefs

• How to recognize when your limiting beliefs are creeping in and what to do about it

Resources we mentioned in this episode:

• Book Talk, etc.: A conversational podcast about books and more

• One Line a Day: A Five Year Journal

• The Five-Minute Journal

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/64

Apr 19 2022

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Episode 63: Aligning Your Business With Your Values and Goals With Marina Ilari

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Episode 63: Smart Habits for Aligning Your Business With Your Values and Goals with Marina Ilari

In today’s episode, we’re joined by a colleague, fellow podcaster, and fellow working parent, who will help us explore the topic of staying organized and focused when you have a lot on your plate. So many of us can relate to the feeling of being overwhelmed and scattered when we have an endless list of responsibilities, projects, and goals.

We’re very excited to welcome Marina Ilari to the podcast.

Marina is an ATA certified English>Spanish translator with over 16 years of experience in the translation industry. She has worked as a translator, editor, and quality assurance specialist for many companies around the world with a special focus on creative translations and video game localization. She is the chief executive officer of Terra Translations and co-host of the podcast about translation, En Pantuflas.

Tune in to hear our conversation on:

• When and how Marina started her freelance career, what services she offers, when and how she started her career in translation and localization, and how her business has evolved over time

• What smart habits have been crucial in her career

• How she manages her many tasks and roles, and what systems, processes, and habits help her stay organized

• Her advice for people who juggle several different projects and responsibilities—how to stay focused on what's important right now and overcome the feeling of being scattered

• Her tips on how to find time for the things that make you feel happy and fulfilled

• Her approach to investing in your career while being an engaged parent

• Marina’s thoughts on work/life clarity for freelancers and how she tries to protect the boundaries between work and personal life

• Her advice for our listeners about growing their translation or interpreting business

Resources we mentioned in this episode:

• Connect with Marina Ilari on LinkedIn

• The En Pantuflas podcast

• Marina’s company, Terra Translations

• Pocket app

• Deep Work: Rules for Focused Success in a Distracted World by Cal Newport

• The Pumpkin Plan: A Simple Strategy to Grow a Remarkable Business in Any Field by Mike Michalowicz

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/63

Apr 05 2022

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Episode 62: Smart Habits for Following Up with Clients

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Episode 62: Smart Habits for Following Up With Clients

It’s been said many times that it’s easier (and less expensive) to retain clients than it is to find new ones. But we know of so many freelance translators and interpreters who say that following up with clients is just really hard for them. They don’t want to bother anyone or come across as annoying or desperate for work.

In today’s episode, we’re talking about the importance of following up with your translation or interpreting clients and how to make this process less awkward and time-consuming than it often seems.

Tune in to hear our conversation on:

• Our experience of following up with our clients and what works for us

• Some ways in which you could follow up with current clients

• How to prepare yourself ahead of time to make it easier to follow up with clients regularly

• What’s stopping freelancers from following up with clients and why we often make it into a bigger deal (emotionally) than it really is—and how to overcome this feeling

Resources we mentioned in this episode:

• Registration for our next Virtual Business Retreat on June 21, 2022

• Corinne McKay’s blog post on following up on marketing contacts

• Episode 2: Impostor Syndrome

• Time-tracker: Toggl

• Madalena’s favorite stand-up desk and under-desk treadmill

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/62

Mar 22 2022

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Episode 61: Smart Habits for Drumming Up New Business with Melanie Padgett Powers

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Episode 61: Smart Habits for Drumming Up New Business with Melanie Padgett Powers

So many of us have experienced the ups and downs of freelancing, which have felt magnified over the last two years as a result of the pandemic. We’ve heard from many of you that you’d like more ideas for ways to grow your business and get more recurring work from clients. Well, our guest today happens to have some excellent advice on this topic, and we’re thrilled she agreed to join us.

In today’s episode, we get to talk to a fellow freelancer, podcaster, and word person! We think you’ll love hearing her insights on a topic we all want to learn more about: drumming up new business! We’re happy to welcome Melanie Padgett Powers to the podcast.

Melanie is the owner of MelEdits and lives in Silver Spring, Maryland, just outside Washington, D.C. She is a freelance writer and managing editor for health care membership associations and regularly writes about public health, COVID-19, health care, and issues related to diversity, equity, and inclusion. She has a journalism degree and was previously a newspaper reporter in her home state of Indiana. Melanie is also the creator and host of the Deliberate Freelancer podcast and the new Deliberate Freelancer Facebook group, which focuses on the business side of freelancing.

Tune in to hear our conversation on:

When and how Melanie started her freelance career, what services she offers, and how her business has evolved over time

What smart habits have been crucial in her career

Her thoughts on work/life clarity for freelancers and how she tries to protect the boundaries between work and personal life

How she drums up new business and what’s worked well for her

Her tips for navigating the feast/famine cycle and finding long-term ways to overcome it

What marketing methods work best for her, and how she finds time to fit them into her schedule

Melanie’s smart habit tips on how to create more times of feast than famine while avoiding burnout

How a regular business audit helps her as a professional and what she would suggest to people who want to start doing regular business audits

What kinds of tasks her virtual assistant (VA) does for her and how working with a VA benefits her business

Melanie’s tips on growing your freelance business deliberately

Resources we mentioned in this episode:

Registration for our Asana workshop on March 24, 2022

Registration for our next Virtual Business Retreat on March 17, 2022

Melanie’s podcast: The Deliberate Freelancer

The Facebook group for Deliberate Freelancer listeners: please listen to the podcast first and then join!

Subscribe to the free Deliberate Freelancer newsletter and receive two email templates Melanie used to secure $30,000 (per email!) in new work

Follow Melanie on Twitter

One of Melanie’s favorites: Book tracker: Reading List

 See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/61

Mar 08 2022

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Episode 60: Smart Habits for Taking Time Off

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Smart Habits for Taking Time Off

We all know that time off is important, yet it’s not something independent translators and interpreters allow themselves to do very often—or consistently.

Freelancers often feel guilty about taking time off because they feel like they’re neglecting their businesses.

• “What if an important client needs something?”

• “What if there’s no work when I return?”

• “I can’t afford to take time off!”

Sound familiar?

We think it’s important to discuss the topic of taking time off, so we're dedicating this episode to doing just that. You'll hear us talk about how we do it as freelance translators, how you can prepare for time off, how to come back to work without feeling overwhelmed, and most importantly, why it sometimes feels so difficult to take time off (and how to change that).

Tune in to hear our conversation on:

• Whether we generally succeed with taking time off and whether the pandemic or other factors have made it more or less difficult for us to take time off

• How time off affects your energy, mood, creativity, and other aspects of your work and personal life

• How often we take time off and how we plan for it

• Our tips, dos, and don’ts when it comes to sticking to the plan and not working during your scheduled time off

• Our tips for coming back to work after a break

• Why it can be difficult to allow yourself to take time off and some ideas for how to overcome those barriers

Resources we mentioned in this episode:

• Registration for our Asana workshop on March 24, 2022

• Registration for our Virtual Business Retreat on March 17, 2022

• Madalena’s master class on Google Ads for Training for Translators

• Madalena’s Copywriting course for Training for Translators

• Madalena’s blog posts on email signatures:

o How to Maximize Your Email Signature As a Professional Translator or Interpreter

o How to Maximize Your Email Signature - Updated with More Strategies

o 8 More Ways to Maximize Your Email Signature As a Professional Translator or Interpreter

• Corinne McKay’s blog post: How to take a vacation

• Daring Greatly by Brene Brown

• A Slow Fire Burning by Paula Hawkins

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/60

Feb 15 2022

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Episode 59: Smart Habits for Maintaining Your Website

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Smart Habits for Maintaining Your Website

Maintaining a website is something so many freelancers find overwhelming. We get it. There’s a lot to think about, which can leave you feeling like you don't know where to start.

Our goal with this episode is to dispel the myth that maintaining your website is as tedious, hard, or time-consuming as so many people think.

Your website is the only digital asset you can really control, one that gives clients a better idea of who you are, what makes you unique, and what it’s like to work with you. Few people talk about the importance of maintaining your site once you have one, so we wanted to share some tips and smart habits that help us keep our websites up-to-date.

Tune in to hear our conversation on:

- Why it’s important to maintain your website and what some benefits of doing this are for your freelance business

- What you need to consider about your website design

- What to consider when you update your website copy

- What to consider when you update content on the individual pages of your site

- What website sections need to be updated regularly

- What other elements of your website you might need to update behind the scenes

- Some dos/don’ts for leading clients to your website

- Our tips for those who feel overwhelmed about maintaining their website

Resources we mentioned in this episode:

- Registration for our Virtual Business Retreat on March 17, 2022

- Madalena’s master class on Google Ads for Training for Translators

- Madalena’s Copywriting course for Training for Translators

- MICATA Annual Conference

- ITI Conference 2022

- Madalena’s T&I Website Blueprint Course

- Broken Link Checker

- Page Speed Checker

- Madalena’s blog post: 10 Simple Ways to Boost Your Translation or Interpreting Website's SEO

- Episode 33: Smart Habits for Setting Priorities and Getting Things Done With Dorothee Racette

- Dorothee Racette’s coaching practice and blog: Take Back My Day

- Set Boundaries, Find Peace: A Guide to Reclaiming Yourself by Nedra Glover Tawwab

- Local Woman Missing by Mary Kubica

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/59

Feb 01 2022

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Episode 58: Smart Habits for Growing Your Online Network

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Smart Habits for Caring for Growing Your Online Network

We all hear about the importance of having a strong network for our business. And in some of our previous episodes, we've talked about ways to network at in-person events. Today, we thought it would be great to chat about growing your network online and some dos and don’ts that we personally subscribe to.

Networking can be equally daunting whether you’re just getting started in the profession or you’re already an established translator or interpreter. You can feel uncertain about meeting clients on their turf, attending online events, or using email or social media platforms to connect with clients and colleagues. And of course, if you sometimes struggle with imposter syndrome or consider yourself an introvert, you may dread the very idea of networking.

And then there are all kinds of other things to consider: where to find networking opportunities online, whether to network with clients only or to also think about networking with colleagues, what you can bring to the table and how you can utilize your network efficiently, etc.

So, today we're sharing our thoughts and tips on this topic with the hope of helping you grow your online network as well.

Tune in to hear our conversation on:

Why it’s important to have an online network and what some benefits are for your freelance business

Where to go to establish or grow an online network

What platforms or ways of connecting with people you should be thinking about

Our thoughts on limiting your online network to clients vs having colleagues in your online network as well

How to grow your network in a consistent and strategic way

Good strategies for connecting with new people online and creating new professional relationships

What are some dos and don’ts in maintaining your existing network and leveraging it

Our tips for those who feel nervous about connecting with new people for various reasons: maybe you find it difficult to step out of your comfort zone or maybe you feel that you don’t have much to bring to the table

Resources we mentioned in this episode:

• Registration for our Virtual Business Retreat on March 17, 2022

• Madalena’s master class on Google Ads for Training for Translators

• ATA webinars related to building your online network:

o Building a Network

o The Power of Social Media: Key Strategies for Marketing Your Interpreting and Translation Services

• One Line a Day journal

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/58

Jan 18 2022

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Episode 57: Smart Habits for Managing Your Inbox

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Smart Habits for Caring for Managing Your Inbox

Having a freelance translation or interpreting business means that you depend quite a bit on your email inbox. At least, we know we do!

You probably correspond with most of your clients via email, as well as colleagues and others who need to reach you or send you important information.

But it’s really easy to let your inbox take over your work-life (and perhaps your home-life, too!). We know that we have felt this way on and off through the years, especially as email quickly took over as the main form of communication.

So, today we want to share our thoughts and tips on managing your inbox so it doesn’t manage you!

Tune in to hear our conversation on:

- Why it’s healthier for your business and work/life clarity to set yourself up for success with your inbox

- Why it’s important to do a quick audit of what you receive and send on a regular basis and determine if it’s all truly necessary

What filing systems we use in our inboxes

- How we handle incoming emails that we haven’t yet seen or replied to

- What we do with emails that seem to have a lot of back-and-forth

- Our thoughts on when and how often to check your email

- How to set boundaries around emails on evenings and weekends

Resources we mentioned in this episode:

- SEO Translation course by Teresa Sousa

- Boomerang for Gmail

- Streak for Gmail

- Think Again: The Power of Knowing What You Don't Know by Adam Grant

- Money Mindset by Canna Campbell

- Enhanced Productivity with Text Expansion by Nora Diaz for ATA’s Next Level blog

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/57

Dec 28 2021

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Episode 56: Smart Habits for Caring for Your Mental Health with Dr. Elizabeth Miller

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Smart Habits for Caring for Your Mental Health with Dr. Elizabeth Miller

There is a lot of responsibility and uncertainty that comes with being a freelancer and a small business owner. Many of us often struggle with feelings of overwhelm and anxiety, and the pandemic has certainly exacerbated this to such an extent that some people could barely function due to constantly feeling worried and not knowing what to expect. Our worlds have been turned upside down, and many people have been feeling guilty that they don’t seem to be able to function the same way they did before.

We’ve been talking about discussing the topic of caring for your mental health on the podcast for a long time, but let’s be honest, we’re not experts on this topic. So, we decided to find someone who is, and we’re thrilled to welcome today’s guest, Dr. Elizabeth Miller, who will help us normalize this topic and offer some helpful advice.

Elizabeth is a psychotherapist, researcher, speaker, and mom of two, who specializes in women’s mental health, chronic illness, and compassion-focused trauma recovery. She opened her private clinical practice, Elizabeth Miller Therapy, after identifying a need for an integrative and holistic approach to healing. She provides support for women, teenagers, couples, and families, who are looking for a mind-body approach to mental health. Elizabeth merges modern neuroscience with research-based mind-body techniques to help her clients obtain optimal health. Please visit www.ElizabethMillerTherapy.com for more information. Elizabeth also founded a company called Well Mind Body to provide educational resources to help people live their lives to the fullest by helping connect mind body and spirit.

Tune in to hear our conversation on:

• Elizabeth’s clinical practice and what areas she specializes in

• What solopreneurs and freelancers can do to manage feelings of stress, pressure, and uncertainty in a healthy way

• How to handle feeling isolated and how to manage introvert tendencies and social anxiety

• Elizabeth’s tips on managing perfectionism and overcoming the feeling of not being good enough

• How solopreneurs and small business owners can overcome self-doubt and imposter syndrome and start valuing their own work

• Elizabeth’s advice for parents who, especially after the last couple of years, feel drained and don’t feel like their normal selves

• What resources, tools, and strategies are often overlooked or used inconsistently when it comes to supporting mental health

• What smart habits have been crucial for Elizabeth in her life and career and how she protects the boundaries between her work and personal life

Resources we mentioned in this episode:

Dr. Elizabeth Miller’s website

Follow Elizabeth on Instagram and Facebook

Follow Well Mind Body on Instagram

Look Ma’, No Hands podcast by Laura Max Rose: episodes with Elizabeth on social isolation and the feeling of shame during the pandemic and navigating stress and life transitions with kids

Stress Less, Accomplish More: Meditation for Extraordinary Performance by Emily Fletcher

Harmoni necklace: Use discount code WELLMINDBODY

If you or someone you know is struggling with mental health, know that there are resources and professionals who can help. Reach out to your physician, your local mental health hotline, or someone you trust and let them know you need help.

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/56

Dec 14 2021

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Episode 55: Smart Habits for Editing and Revising Your Work with Eve Bodeux and Emily Safrin

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Today’s episode is all about the importance of checking and improving our work as translators. We all know that this is a crucial step in maintaining the high quality of our work. But not all of us enjoy the editing and proofreading step or have a systematic and efficient approach to the process.

So, we invited two of our colleagues, Eve Bodeux and Emily Safrin, to discuss this topic with us. Eve and Emily are both excellent translators and talented editors.

We’re excited to welcome Eve Bodeux and Emily Safrin to the podcast!

Listen in to hear our conversation on:

• When and how Eve and Emily started their freelance careers, what services they offer, and how their businesses have evolved over time

• What smart habits have been crucial in their careers

• Why they decided to present “Proofread Like a Pro and Ship It Express: Effective and Efficient Quality Control for the Time-Strapped Language Professional” at the 2021 ATA Annual Conference

• Why translators usually struggle with checking and improving their own texts as well as editing other people’s work

• How to give objective and constructive feedback as well as receive and respond to the feedback others offer you

• What tools and resources can help translators with quality control of their work

• What they do to maintain work/life clarity and protect the boundaries between work and personal life

RESOURCES WE MENTIONED IN THIS EPISODE:

• Eve Bodeux’s website and Twitter account

• Eve’s book, Maintaining Your Second Language: practical and productive strategies for translators, teachers, interpreters and other language lovers

• Eve’s Global Reads Book Club, a book club for translators

• Emily Safrin’s website

• Emily’s article for the ATA Savvy Newcomer blog on ergonomics for ATA’s certification exam

• American Translators Association

• ACES: The Society for Editing

• PerfectIt: Proofreading software

• Do Pause: You Are Not a To Do List by Robert Poynton

• Born a Crime: Stories from a South African Childhood by Trevor Noah

We'll send our email subscribers a summary of this episode, including links to all the mentioned resources, including Eve’s 10 Tips for an Ergonomic Office and Emily’s guide on how translators can add copyediting to their services.

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/55

Nov 30 2021

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Episode 54: Smart Habits for Thinking Like a Business Owner with Sarah Townsend

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In today’s episode, we have a thought-provoking conversation about the importance of treating your translation or interpreting business as a business—in particular, thinking like a business owner.

This sounds like such a simple thing, but many freelance translators and interpreters fail to do this and consider themselves “just freelancers.” This mindset can have a negative impact on your interactions with clients, your pricing, and many other elements of your business.

We have talked about this in many of our previous episodes, but today we’ve invited a special guest to join us in this conversation.

We’re excited to welcome Sarah Townsend to the podcast!

As a freelance copywriter for more than 20 years, Sarah helps purpose-led businesses discover the power of persuasive copy. In 2020, she published Survival Skills for Freelancers to help business owners around the globe tackle the day-to-day challenges of self-employment. Described as “better than a business coach”, the Amazon #1 bestseller busts the myths about being your own boss to help you ace self-employment without burnout. It distills 20 years of experience – plus quotes from over 100 freelancers – into 200 unputdownable pages. Since then, Sarah has combined her copywriting work with delivering mentoring, training, and events to help the self-employed community tackle the ups and downs of freelance life.

Listen in to hear our conversation on:

• When and how Sarah started her freelance career, what services she offers, and how her business evolved over time

• What some smart habits have been crucial in her career

• Why her book, Survival Skills for Freelancers, is so popular among freelance translators and interpreters

• What top three things freelancers usually struggle with

• How freelancers can educate themselves to maintain a business-owner mindset

• Sarah’s tips for valuing yourself and your expertise and charging appropriately

• Her thoughts on the benefits of having a community as a solo worker and finding the right community for you

• Sarah’s favorite tools or resources that can help freelancers feel more professional, efficient, and productive

• How she tries to protect the boundaries between her work and personal life

RESOURCES WE MENTIONED IN THIS EPISODE:

• The Smart Habits for Translators Virtual Business Retreat

• Pomodoro technique

• Sarah Townsend’s copywriting website

• Connect with Sarah on LinkedIn, Twitter, and Instagram

• Sarah’s book Survival Skills for Freelancers

• Free sample of the first chapter of Survival Skills for Freelancers

• Deliberate Freelancer episode: Freelancer Survival Skills + a Pep Talk about Boundaries with Sarah Townsend

• Calendly

• Canva

• Trello

• FocusKeeper

• Text Expander

• Daring Greatly: How the Courage to Be Vulnerable Transforms the Way We Live, Love, Parent, and Lead by

Brené Brown

• On Writing by Stephen King

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/54

Nov 16 2021

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Episode 53: Smart Habits for Dealing with the Feast and Famine Cycle with Yulia Tsybysheva

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Today, we want to share an important discussion that we don’t tend to hear a lot of honest conversations about, at least not in a public forum. Freelancers and business owners know that the feast and famine cycle can really take a toll, especially if you’re unprepared to handle times of famine.

If you’ve ever been in the middle of a famine in your business, you know how unsettling it can be . . . waiting for that next project, wondering how you’re going to make it to the next big check. But it doesn’t have to be that way!

The feast and famine cycle doesn’t have to be on repeat in your translation or interpreting business. There is another way to run a freelance business, and that’s what we want to share with you in this conversation.

We’re excited to welcome our colleague, Yulia Tsybysheva, to join us today!

Yulia is a Russian marketing translator based in the UK. Originally from Russia, she’s lived in the UK for over 10 years and has worked in the translation industry for over 15. She works with clients in the fashion, beauty, jewelry, and travel industries and specializes in web and app localization, as well as transcreation.

Recently, Yulia also started a new role as a Russian Language Lead at Flo Health app.

Listen in to hear our conversation with Yulia on:

• When and how she started her freelance career, what services she offers, and how her translation business evolved over time

• What smart habits have been crucial in her career

• Advice for fellow translators who find themselves in a famine cycle

• How to maintain a level head about your business when you’re in a famine cycle

• Tips for navigating the feast/famine cycle and finding long-term ways to overcome it

• What marketing methods work best for Yulia, and how she finds time to fit them into her schedule

• Smart habit tips to create more times of feast than famine while not falling into a state of burnout

• Yulia’s tips and tricks on enjoying a freelance career and parenthood, and how she protects boundaries between her work and personal life

RESOURCES WE MENTIONED IN THIS EPISODE:

• Our next Virtual Business Retreat

• Yulia’s website

• Connect with Yulia on LinkedIn and Twitter

• Yulia’s blog post for the ATA’s Slavic Languages Division blog: Localizing digital products into Russian: what is it like?

• Yulia’s interview for Slovo, the ATA Slavic Languages Division podcast

• The Freelance Bible: Everything You Need to Go Solo in Any Industry by Alison Grade

• Freelancer Magazine

• Mindfulness: An Eight-Week Plan for Finding Peace in a Frantic World by Mark Williams and Denny Penman

• Grit: The Power of Passion and Perseverance by Angela Duckworth

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/53

Nov 02 2021

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Episode 52: Answering Questions from Our Listeners

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This 52nd episode of Smart Habits for Translators marks the second anniversary of our podcast! It’s hard to believe that it’s been two years since we launched Smart Habits for Translators. More than ever, we are grateful to you all, our listeners and colleagues, and it makes us so happy to hear that you enjoy our episodes!

Last year, we celebrated our first “podcastiversary” by recording an “Ask Us Anything” episode, so we’re making it a tradition by doing the same this year! We’ve been gathering questions from our listeners for a while, and we want to thank those of you who wrote to us by email, through our website, and on social media to submit your questions. There were so many of them that we had to group them into several categories to make sure we could answer as many of them as possible.

Listen in to hear our thoughts on:

• What advice we'd give to a beginner translator starting their online business

• How to pick a name for your business and find your first clients

• How to kickstart your online presence, and how to create a website with little experience under your belt

• What we think a freelance translator should aim to achieve in their first year

• How to prioritize when you feel a bit scattered and overwhelmed with all the things you should be doing as a new freelance translator

• Our advice on being a freelance translator and a parent and how to succeed at both

• How to find your community online and connect with colleagues

• What CAT tools and CRM tools we use and how we suggest choosing which tools to invest in

• What some of our "nerdy moments" are in everyday life

• How we develop new podcast episodes, divide responsibilities, choose topics, and if we ever argue over episode content

Resources we mentioned in this episode:

• Our next Virtual Business Retreat

• Madalena’s interview on the Deliberate Freelancer podcast

• Our Facebook group for translator moms

• Asana

• Streak

• HoneyBook

• Eve Bodeux’s Global Reads Book Club

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/52

Oct 19 2021

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Episode 51: Tips and Tricks for Attending Hybrid Conferences, a Surprise Joint Episode with Speaking of Translation

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Surprise! This is another joint episode of Smart Habits for Translators and Speaking of Translation.

Corinne McKay and Eve Bodeux, co-hosts of the legendary Speaking of Translation podcast, recently announced, after 13 years they pressed pause on their podcast, but all of their past episodes are still there. We have already recorded two joint episodes (Episodes 29 and 35), and we’re excited that they agreed to join us again and record this special episode!

In this episode, we’ll be discussing a topic that many of us are faced with (yet again!) this fall as many of our favorite conferences are going virtual or hybrid. As much as we look forward to returning to fully in-person events, unfortunately, we’re not quite there yet because of the pandemic and travel restrictions. And hybrid conferences aren’t quite the same thing as an in-person event or a virtual event.

So, how can attendees and speakers prepare for hybrid conferences?

Here’s what we discuss in this episode:

• What we think will be different when attending a hybrid conference vs. a fully in-person one or a virtual one

• What smart habits for attending a regular conference still come in handy when preparing to attend a hybrid one

• What in-person and virtual attendees should keep in mind when attending a hybrid conference

• What speakers should be mindful of when they present in a hybrid format

• What factors do we personally take into consideration when planning which conferences to attend next year

Resources we mentioned in this episode:

• Speaking of Translation podcast

• Training for Translators

• Corinne McKay’s website

• Eve Bodeux’s website and Global Reads Book Club

• Madalena Sánchez Zampaulo’s website and blog

• Veronika Demichelis’ website

• Madalena’s Master class for Training for Translators: LinkedIn for translators and interpreters

• ATA’s 62nd Annual Conference

• Innovation in Translation Summit

• Trados Elevate Conference

• LocWorld conference

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/51

Oct 05 2021

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Episode 50: Creating a Vision for Your Freelance Business

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In this episode, we’re piggybacking on the topic of Episode 49 about conducting a business audit.  

Before you start reviewing the different areas of your business and identifying or updating your business goals, it’s important to keep in mind what your vision is for your business.

As we said in Episode 49, we want you to put your CEO hat on and think about what you would like to get out of your business and whether it’s changed from what you originally thought your business would be.

Forming a vision for your business is like creating a roadmap. You’re basically laying out the path you want to take and deciding what you want to get out of your freelance business and what it means to you.

You’ll need to answer some really big questions that may seem daunting at first and may take you a while to figure out.

Not to worry—we’re sharing some advice in this episode about what you might want to consider when you think about the vision for your freelance business.

This is a perfect start to a business retreat that you can do on your own, with a trusted colleague, or with us, at our Smart Habits for Translators virtual business retreat!

Here’s what we discuss in this episode:

- Why it’s important to think about the vision for your freelance business and how often you should do so

- What to consider when you reflect on what you would like to get out of your business

- Why it’s okay to admit that your vision has changed from what you originally thought it would be

- What other questions are worth considering as you reflect on the vision for your business

Resources we mentioned in this episode:

Episode 49: Smart Habits for Conducting a Business Audit

Details and registration for our Virtual Business Retreat

Innovation in Translation Summit

See which T&I events we are attending or speaking at this fall

The ATA Podcast “Inside Specialization” series: an interview with Abigail Dahlberg about translating sustainability

Savvy Diversification Series – Don’t be scared! How to Add Ghostwriting to Your Portfolio of Services

Savvy Diversification Series – From text translator to film subtitler in just a few months

ATA’s The Savvy Newcomer Diversification series

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/50

Sep 21 2021

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Episode 49: Smart Habits for Conducting a Business Audit

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We often talk about small business owners, in particular freelancers, having to wear many hats: we’re our own boss, bookkeeper, marketing team, tech support person, administrative assistant, and more!

But how often do you really sit down and think about all these areas of your business?

In this episode of Smart Habits for Translators, we are having a conversation about conducting a business audit: why it’s important to check in with your translation or interpreting business regularly, what areas to look at, and, most importantly, how often.

This is an area that is often overlooked by many freelancers: we can get so much into the day-to-day needs of our business that we forget to take a holistic look at the bigger picture. So, we thought that sharing a sort of roadmap today might be helpful.

A business audit is a great starting point that will help you get ready for a business retreat. Spoiler alert: in this episode, we are announcing our very first Virtual Business Retreat! Check the episode for more details.

Here’s what we discuss in this episode:

• Why it is important to review various areas of your translation or interpreting business regularly

• What areas of your business to review during a business audit

• How a business audit can help you set or modify your business goals and create a solid action plan

• Details of the first-ever Smart Habits for Translators virtual business retreat and how you can join

Resources we mentioned in this episode:

• Details and registration for our Virtual Business Retreat

• Episode 8: Setting Goals for the New Year

• Episode 24: Course-Correction for Your Business During Times of Uncertainty

• Atomic Habits by James Clear

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/49

Sep 07 2021

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Episode 48: Smart Habits for Maintaining a Professional Image

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We all know that first impressions count, and this applies to all interactions you have with other people–both online and in person. When you run your own business, it’s even more important that you come across as a reliable, trustworthy professional, someone who clients and colleagues can trust and value.

After all, this is how we often choose service providers ourselves. Whether we need a graphic designer or an accountant, or when we’re looking for colleagues to collaborate with, we want to find someone who portrays themself as a professional from the start.

But since so many of our interactions with the outside world are online these days (and most of us are used to working alone), it can be easy to forget how other people may perceive us.

So, what strategies and smart habits can help you maintain a professional image?

Here’s what we discuss in this episode:

- What to keep in mind when you have email and phone interactions with clients and colleagues

- How to elevate your professional image online: in directories for translators and interpreters and on your website

- How social media presence can influence your professional image

- How your behavior impacts people’s willingness to work with you

- Our own reflections and tips on maintaining a professional image toward colleagues and clients

Resources we mentioned in this episode:

• Madalena’s master class: Write Better Copy for Your Freelance Website

• Madalena’s 4-week course: LinkedIn for Translators and Interpreters

• Madalena’s blog posts:

o How to Maximize Your Email Signature As a Professional Translator or Interpreter

o How to Maximize Your Email Signature - Updated with More Strategies

o 8 More Ways to Maximize Your Email Signature As a Professional Translator or Interpreter

o 3 Ways to Use Testimonials When You Have NDAs

• OSTI (Oregon Society of Translators and Interpreters) 2021 Conference

• ATA (American Translators Association) 62nd Annual Conference

• ATA Back to Business Basics webinars on the topic of professional image for translators and interpreters:

o Personal Branding Basics

o Phone and Email Etiquette for Freelancers

o Getting and Incorporating Feedback

o Building a Network

• ATA webinar: Personal Branding 101 for Translators and Interpreters

• Grammarly: grammar, tone, and style checker

• TextAloud: Text to Speech Software for Windows

• Speaking of Translation episode “Tools that keep us productive and happy”

• FREE webinar on protecting yourself against scammers: Don’t Fall for It! Scams Targeting Language Professionals

• The Good Sister by Sally Hepworth

• The Talented Miss Farwell by Emily Gray Tedrowe

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/48

Aug 24 2021

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Episode 47: Smart Habits for Engaging with Clients Online

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As most translators (and many interpreters) work remotely, it’s important to think about how we can reach and engage with our clients from a distance. With technology at our fingertips, there’s no excuse for not engaging with our clients online.

And yet… it can feel overwhelming, intimidating, and for some, even anxiety-inducing.

We don’t say this lightly. We know a lot of people deal with anxiety when it comes to their business and trying to market to potential clients.

So, in this episode, we share our thoughts on engaging with clients online. We hope you will find some of the tips we share helpful.

Here’s what you’ll hear in this episode:

• How to research your options and choose online venues that will be the most effective

• How to learn what features of online platforms work for you and how to make the most of them

• How to make a plan for online engagement with clients

• How to plan your time when it comes to online engagement and networking

• How to engage in conversations with your clients consistently and not feel like a salesperson

• Our own smart habits and strategies for engaging with clients online

Resources we mentioned in this episode:

• OSTI (Oregon Society of Translators and Interpreters) 2021 Conference

• ATA (American Translators Association) 62nd Annual Conference

• Madalena’s master class: Write Better Copy for Your Freelance Website

• Madalena’s 4-week course: LinkedIn for Translators and Interpreters

• Episode 46: Smart Habits for Finding the Right Clients for You

• How to Reach Out to Potential Translation or Interpreting Clients on LinkedIn

• Episode 5: Reading More When You're Not Working

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/47

Aug 10 2021

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Episode 46: Smart Habits for Finding the Right Clients for You

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Having a freelance business means that you’re always looking for new clients. Even if you have some regular clients, all freelance translators and interpreters should be planning ahead and marketing their services or responding to inquiries from potential new clients.

But just as you’re not always the right fit for a particular project or client, they might also not be the right fit for you. This goes back to the goals and aspirations you have for your business, your specializations, or your particular schedule or personal circumstances.

But how do you determine if a particular client is the right fit for you? This can be especially hard if you’re just starting out and have little to no experience. It can also be difficult if you’ve never thought along these lines before and if you’re used to saying “yes” to every project.

So, in this episode, we’re sharing some smart habits for determining who the right clients are for you.

Here’s what you’ll hear in this episode:

• Why it is healthier for your business and work/life clarity to determine who the right clients are for you

• How to decide on the right kind of clients for you and your business

• How to take into account the expectations that our clients may have of us and our expectations of them

• Our thoughts on the so-called client avatar or client profile and what characteristics/features to include in it

• How to find information about your ideal clients

• How your client avatar can help you set goals for your business

• Why the definition of the right clients for you changes along with your business

• Some smart habits related to finding the right clients for you

Resources we mentioned in this episode:

• Madalena’s website, courses, and blog

• Madalena’s master class on LinkedIn for translators and interpreters

• Madalena’s blog posts:

o How to Create an Ideal T&I Client Profile to Market Your Services

o How to Determine and Attract Your Ideal Client

• Characters with Character: 50 Ways to Rekindle Your Love Affair with Language by Jost Zetzsche: order a signed copy from Jost or through Amazon

• The Mother-in-Law by Sally Hepworth

See the full list of links and resources for this episode: https://smarthabitsfortranslators.com/podcast-episodes/46

Jun 29 2021

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Thanks

By Georgia, USA - May 05 2020
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I really appreciate Maddalena and Veronika this effort to bring us, translators, such great topics to improve our jobs!!!!

First *wholistic* podcast on life as a translator

By Sam in Chicago - Nov 03 2019
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This is my new favorite translation podcast by far. I've listened to other translation podcasts for years and the focus is always on your business your business your business. This is the first podcast I've listened to that focuses on *you*, as a person, who also has a business. It's marvelous. Just the first episode alone, on replacing "work-life balance" with "work-life clarity" is enough to get you hooked. I can't recommend it more highly.